Celtic Media Festival 2018
2-4 May 2018 2-4 May 2018

Rules And Guidelines

The Celtic Media Festival is the celebration of a year's work and an opportunity for film, programme makers and digital media producers to see and hear productions and meet practitioners from other Celtic countries and elsewhere. The Festival aims to acknowledge and celebrate excellence in Celtic film, television, radio and digital media and promote the richness and diversity of Celtic cultures today.

CELTIC MEDIA FESTIVAL

 

ENTRY RULES AND GUIDELINES, CMF 2018

 

The Celtic Media Festival is the celebration of a year's work and an opportunity for film, programme makers and digital media producers to see and hear productions and meet practitioners from other Celtic countries and elsewhere.  The Festival aims to acknowledge and celebrate excellence in Celtic film, television, radio and digital media and promote the richness and diversity of Celtic cultures today.

 

1. ELIGIBILITY

 

Entries from the Celtic countries and regions* are accepted on any subject.  Entries from outside the Celtic countries are accepted where the subject matter relates to aspects of life and culture, past, present or future of a Celtic country.

Celtic language productions are featured, as are first productions from new directors.

The Festival competition is open to original productions either commissioned, broadcast or otherwise made available on digital platforms or publicly screened to an audience exceeding 50 between 1st November 2016 and 31st October 2017.

Productions previously entered for competition at the CMF, in any form, will not be accepted.

Productions will be considered by one national selection jury only.  To avoid duplication of entries, co-production partners should confer and decide which organisation will be the entrant.

A programme/film/interactive production should be entered in one category only. The decision regarding which competition category an entry will be in is at the sole discretion of the entrant.  Neither the National Juries nor the International Juries are permitted to amend the decision of the programme/filmmaker.

 

Certification

 

Filling in the entry form confirms acceptance of the rules of the Celtic Media Festival and that you own the production or are authorised by the owner to submit the entry under the conditions specified in the CMF Entry Rules and Guidelines. The entrant, therefore, is entitled to grant CMF the right to copy and use a sequence of up to 2 minutes and to include such extracts in any television broadcast, webcast or any other distribution medium or publication in connection with the CMF and Awards. This includes use for publicity and promotional purposes together with the right to authorise others to do any of the foregoing for the use of CMF. Shortlisted entries will also be shown on the website from the date the shortlist is announced. This will be on a log in basis for registered delegates only. CMF also reserves the right to show all productions on a password protected platform for up to a month after Celtic Media Festival 2018. This is in lieu of, or in addition to, Celtic Media Festival’s DVD Library. Individual circumstances will be considered.

 

* The Celtic countries and regions include Brittany, Cornwall, Ireland, Isle of Man, Scotland and Wales and regions of the Iberian Peninsula. The board retain the right to extend or limit this list.

 

2. CATEGORIES

DOCUMENTARY / FACTUAL:

1. FACTUAL SERIES: More than one factual programme linked through a unified approach, narrative or the thematic development of a subject matter. Only one episode of a series may be entered. The 30 sec clip for this category must be a series promo. Entrants must include series and episode number in the synopsis.
2. FACTUAL ENTERTAINMENT: Entries invited from lifestyle, magazine/discussion and formatted documentary - reality.  Stand-alone single programmes or one episode from a series may be entered.
3. SINGLE DOCUMENTARY: For one-off documentaries. Entries should offer a real insight to the world and the situation that they explore as well as demonstrating an appropriate style and approach, whether observational or scripted.  
4. SPORTS DOCUMENTARY: Programmes that capture or celebrate the personalities of sport - of the sport itself or of sporting individuals involved at whatever level.  Eligible programmes will place emphasis on the passion and spirit of sport and not on event coverage.  Programmes based on archive footage will be eligible.  Programmes should be based on sports associated with Celtic nations and reflect this culture and heritage.
5. HISTORY: For documentaries that focus on a particular historical event/person in history. Drama-Docs can also be included in this category.
6.  ARTS: This category is for programmes and film that celebrate and examine the arts.  (Recordings of performances are not eligible)
7. CURRENT AFFAIRS: Entries should demonstrate journalistic integrity and subject matter should be presented in an investigative and/or immediate manner.

DRAMA:

8. SHORT DRAMA (up to 30 mins): Script and performance will be considered in addition to directorial skill and production values.
9. SINGLE DRAMA (over 30 mins): Entries are welcome from both film and television. Script and performance will be considered in addition to directorial skill and production values.
10. DRAMA SERIES:  An episode from a serial, soap or series should be accompanied by a brief context in addition to programme's synopsis.  The episode in competition will reflect both story and character development. The 30 sec clip for this category must be a series promo. Entrants must include series and episode number in the synopsis.

FURTHER SCREEN CATEGORIES:

11. ANIMATION:  The category is open to entries from all areas of animation.
12. CHILDREN’S PROGRAMME:  This category invites entries from a wide range of programming and films for for all children of school-going age, fiction and non-fiction.  Entries should demonstrate success in communicating with the specific target audience.  The entrant should specify the particular age of the audience the programme is aimed at on the entry form.
13. ENTERTAINMENT:  Entries to this category may include variety, music, quiz shows, panel shows etc. 
14. COMEDY:  Entries to this category may include situation comedy, sketch shows and any other scripted comedy. 

RADIO:

15. RADIO STATION OF THE YEAR: Entries will be compilations that celebrate a station's successes and highlights in 2017.  Entries must not exceed 1 hour and must be unedited examples of output, to include at least 5 examples of the best of the year.  A short supporting statement must include: the station's aims, the highlights of 2017, a weekly schedule with programme details and additional information thought to be relevant to the competition and not already included.  The Festival is seeking to award excellence; a station's accord with its audience, its energy, diversity and the continuing quality of production.
16. RADIO DOCUMENTARY:  Entries should demonstrate creative use of the medium in story-telling, analysis of subject matter and production values.  Minimum speech content of 70% is required (where the documentary is a music documentary, speech content of no less than 50% is required).
17. RADIO MUSIC PROGRAMME (LIVE): Entries should be programmes that are specifically dedicated to a particular genre of music. Any genre of music is accepted. This is a category for programmes that are part of the regular schedule but have a specialist music remit .Consideration given to the relevance of the music selection and the presenter’s input. This category does not include documentaries on music. 
18. RADIO SPORTS: This category celebrates any programme whose editorial content is specifically dedicated to coverage and or discussion of sporting events and/or issues.
19. RADIO COMEDY: Entries will be considered from all forms of Radio Comedy; sketch shows, panels shows, sitcoms etc. Recordings of stand-up shows are not eligible. 
20. RADIO MAGAZINE SHOW: Entries will be considered from a wide range of programming, from Morning shows to drivetime programmes. 
21. RADIO PRESENTER OF THE YEAR: This category celebrates Celtic talent on radio.  Entries are expected from both factual and entertainment genres and require demonstration of skill in two ways.  Entrants should enter a compilation, not exceeding 1hr in duration, containing at least 5 examples of the individual's best work throughout the year and  representing work during the year that best demonstrates broadcast skills including innovation and creativity, conveying information and excellent production values.

DIGITAL MEDIA:

22. KIERAN HEGARTY AWARD FOR INNOVATION:  Websites and mobile delivery platforms or their content and applications that display skills of innovation, interactivity and creativity. Entries may be associated with TV/Film or Radio, or maybe standalone projects.  (Corporate, promotional or marketing sites not eligible.)

 

3. ENTRY PROCEDURES

All entries must be submitted online through the Celtic Media Festival website at www.celticmediafestival.co.uk. If this is not possible, please contact the Celtic Media Festival offices. Entries close on Monday 31st October 2017 at 5pm.

Each entry must include:

  • Entry Form: An entry form completed online.
  • Fee :

-  A cheque (sterling / euro accepted) made payable to "Celtic Media Festival Ltd" for the appropriate entry fee

-  OR payment should have been made online securely via Sagepay

-  OR an invoice requested

  • MP4 Video/MP3 Audio
  • 30 second clip (High Res)
  • Image

 

NB - Radio Station of the Year/Kieran Hegarty Award for Innovation

Entries must include a ‘statement of support’ as outlined above. This should be uploaded to the website via our Manage Media page and/or can be emailed to naomi@celticmediafestival.co.uk

 

All entries must be in the following format:

Full Video Programme

Video Format
Container: .mp4
Max Resolution: 1920x1080 px
Codec: H264 with Constant Rate Factor of 24
Minimum Frame Rate: 24
Minimum bitrate 1280kbit/s
Maximum bitrate 2668kbit/s

Audio Format:
Codec: AAC (Advanced Audio Codec)
Bitrate: 256 kbit/s
Sample rate: 44.1 kHz

Full Audio Programme

Audio Format
Container: .mp3
Codec: AAC (Advanced Audio Codec)
Bitrate: 256 kbit/s
Sample rate: 44.1 kHz

Image:

An image representing the production/website/app (stills, company logo etc) MUST be provided on when entering.

Resolution: 1920 x 1080 px Landscape File Format: Jpg or PNG Max file size: 10Mb Image examples: Promo image, Production Still, Radio Presenter Headshot (Landscape)

Programme Clip (Broadcast quality)

Video Format
Container: .mp4 or .mov
Resolution: 1920x1080 px
Codec: h.264
Frame rate: 24, 25 or 30
Min Bit rate: 5,000 – 10,000 Kbit/s

Audio:
Codec: AAC-LC (Advanced Audio Codec)
Data rate: 192 kbit/s
Sample Rate: 44.1 kHz

Please note that the video clip itself must not exceed 30 seconds however please provide a second of black on either side. Any video clips exceeding 32 seconds will not be accepted.

NB : Radio clips must be 20 seconds

Audio Format:

20 seconds only
Container: .mp3
Codec: AAC (Advanced Audio Codec)
Bitrate: 256 kbit/s
Sample rate: 48  kHz

SUBTITLING - NATIONAL SELECTION

Entrants should supply subtitled versions for first round, national/regional selection purposes if at all possible.

 

SUBTITLING - INTERNATIONAL COMPETITION

All Celtic and French language entries MUST be subtitled in English for international competition and festival screening of award winners.  Transcripts must be in English and will only be accepted on prior arrangement with the Celtic Media Festival.  Please note entries not complying with this rule will be disqualified.

It is important for Festival organisers to have accurate contact information for film and programme producers; entry details must be completed fully.  It is the responsibility of the entrant to provide complete, accurate information about the entry.  The Celtic Media Festival shall not be liable for errors or omissions in the entry forms nor in any subsequent use of this information in the Festival brochure or elsewhere.

 

4. PAYMENT

 

 

SCREEN 

Total

Sterling £

Total

Euros €

Television Broadcasters 

140

170

Independent Television, Film & Video Companies

60

70

Workshops, Individuals and Students

20

25

RADIO AND PODCAST

 

   

Broadcasters 

100

120

Community Stations

Independent Producers

50

50 

60

60

INNOVATION/APPS 

50

60

 

Each entry must be accompanied by a cheque made payable to the ‘Celtic Media Festival Ltd’ or must have been paid for online.  The CMF entry fee covers administration costs relating to cataloguing and reviewing each work and entitles the entrant to complementary inclusion of their film/programme in the CMF DVD and audio library regardless of whether the entry is selected for the Festival competition.  Only entries accompanied by an entry fee will be considered.

If an entry does not comply with entry rules, or if it is deemed ineligible for any other reason, then it will be disqualified.  The Festival regrets that entry fees will not be refunded for disqualified entries.

 

 

5. SELECTION

 

NATIONAL JURIES

Screen

Selection juries in Scotland, Ireland and Wales will select 18 of the best films and programmes from national entries. At least 1/3 of these productions must be wholly or partly in a Celtic language.

Screen Selection Juries will follow these guidelines:

  • Each selection jury will comprise at least three members excluding the Chairman.
  • A member of the Celtic Media Festival Executive Committee will chair each selection jury if possible.
  • Wherever possible each selection jury will include a serving or former member of the Celtic Media Festival Executive Committee from one of the other member nations/regions.
  • Any jury member directly connected with the production of an entry is precluded from viewing and adjudication of that entry.

 

Radio

National Radio juries in Scotland, Ireland and Wales will select 15 of the best radio programmes from across the following categories: Radio Documentary, Radio Comedy, Radio Magazine Show, Radio Sports and Radio Music Programme; and a further one from the Radio Presenter of the Year category. Where possible, at least one of the nominees selected from each programme category must be wholly or partly in a Celtic language. Radio Station of the Year nominees and winner will be chosen by the International Radio Jury.

 

National Radio Juries will follow these guidelines:

  • Radio juries will be made up of no less than three members.
  • Jury members must be competent in the relevant Celtic language.
  • Wherever possible each national radio jury will include a serving or former member of the Celtic Media Festival Executive Committee.
  • Any jury member directly connected with the production of an entry is precluded from listening and adjudication of that entry.

 

SCREEN/RADIO - REGIONAL

In Cornwall, Brittany, Isle of Man and Galicia, there will be one jury of 3 people deciding on both the screen and the radio entries. If there are two or less entries in a category, jurors must confirm whether or not each entry is of a suitable standard to go on and be judged by the international jury. One of the shortlisted entries must be wholly or partly in a Celtic language, where possible.

 

INNOVATION / APP

National juries may select 2 entries from each participating country.  Entries in interactive and website categories are excluded from the language quota.

The Interactive Jury will follow these guidelines:

  • Interactive Jury will be made up of three members.
  • Jury members must be competent in the relevant Celtic language.
  • Wherever possible the Interactive jury will include a serving or former member of the Celtic Media Festival Executive Committee.
  • Any jury member directly connected with the production of an entry is precluded from viewing and adjudication of that entry.

CONFIRMATION OF ENTRIES SELECTED will be made by early 2018.

Screen entrants selected for International competition must forward on request:

  • A 30 second clip (max) for the awards’ presentations.
  • A series promo should be submitted for the Drama Series and Factual Series categories.

Radio entrants selected for International competition must forward:

  • If the programme is in a Celtic language, an English language transcript which will contain a detailed translation of the first 5 minutes and the final 3 minutes of the entry and a synopsis translation of the remainder.
  • A 30 second (max) clip for the awards’ presentations.

Interactive entrants selected for International competition must forward:

  • All entries not in English must be accompanied by a description/transcript in English.
  • 30 second (max) clip/montage of screengrabs of project (for the awards’ presentations)

 

If these materials are not supplied by the date given by the Festival staff, Celtic Media Festival reserves the right to disqualify the entry from competition.

INTERNATIONAL JURIES

The international juries for Screen, Interactive and Radio review selected national/regional entries in advance of the Festival.  They will watch and listen to every programme and film and will make the final selections for each of the Torc Awards.

 

6. AWARDS

Torc Awards for Excellence: This will be presented to the best production in each of the festival categories for film, television, radio and digital media:  Animation; App; Arts; Children’s Programme; Comedy; Current Affairs; Entertainment; Drama Series; Factual Entertainment; Factual Series; Kieran Hegarty Award for Innovation; Radio Comedy; Radio Documentary; Radio Magazine Show; Radio Presenter of the Year; Radio Sport; Radio Music Programme; Single Documentary; Short Drama (Up to 30 Mins); Single Drama (Over 30 Mins) and Sports Documentary.

 

Spirit of the Festival Award:  The Gold Torc will be presented to a film or television programme wholly or substantially in a Celtic language.  It is the only award reserved to promote Celtic languages on film and television.

Certificate:  Each entry forwarded through selection to the final jury (including eventual winners) will be awarded a Certificate to acknowledge national selection to the competition.

 

7.  ADJUDICATION AND INTERPRETATION

The decisions of the International Jury and the National Selection Juries are final.  The Juries reserve the right:

  • To withhold any award if submissions are not considered to be of suitably high standard.
  • At Selection stage, not to select the full number of entries permitted at selection stage.

Entrants must adhere to all deadlines set.  In the case of a dispute, interpretation and implementation of these rules and procedures shall be the responsibility of the Executive Committee of the Celtic Media Festival.

 

8. FORMAT

Formats at the Festival are:

  • Digital File

 

9. CARRIAGE

All materials submitted for selection shall be retained for broadcast for the duration of the Festival. Entrants are responsible for the cost of dispatch of entries.

 

10. RIGHTS CLEARANCE

Except by prior arrangement, all entries by virtue of their submission shall be available for public performance during the Festival without fee.  A sequence of up to 2 minutes or the clip provided (45 second excerpts) from each selected entry shall be available to television and radio for the purpose of review of individual items or review of the Festival.  The rights holders of the selected films/programmes authorise free reproduction of stills and clips for all festival publications, webcast, press and television coverage. Your signature on the entry form confirms acceptance of the rules of the Celtic Media Festival and that you own the production or are authorised by the owner to submit the entry under the conditions specified in the CMF Entry Rules and Guidelines. The entrant, therefore, is entitled to grant CMF the right to copy and use a sequence of up to 2 minutes and to include such extracts in any television broadcast, webcast or any other distribution medium or publication in connection with the CMF and Awards. This includes use for publicity and promotional purposes together with the right to authorise others to do any of the foregoing for the use of CMF. Shortlisted entries will also be shown on the website from the date the shortlist is announced. This will be on a log in basis for registered delegates only. CMF also reserves the right to show all productions on a password protected platform for up to a month after Celtic Media Festival 2017. This is in lieu of, or in addition to, Celtic Media Festival’s DVD Library. Individual circumstances will be considered.

 

11.   REVIEW LIBRARY

All films and programmes, websites and interactive projects entered into competition will be available for viewing at the DVD Library throughout the festival.

 

ENTRIES SHOULD BE SUBMITTED BY 5PM, MONDAY 31st OCTOBER 2017.

 

Queries regarding the competition should be made to:

Catriona Logan  - Festival Director

catriona@celticmediafestival.co.uk

                

Naomi Wright  - Festival Manager

naomi@celticmediafestival.co.uk